[PrintShare] Unique form numbering/previous job look up

[Simon Sheers]

> How do you know when it's time to purge the old files? We have limited 
> filing space, the number updating each time (Print Leader) keeps all 
> current files at the front. This ends up leaving you a section of 
> "old" files at the back that we periodically go through and toss 
> depending on company being out of business, or one time never repeated 
> order etc.
Print management computer files are kept indefinitely. If too many too 
handle, then save a complete copy off site, then purge the inhouse copy 
of outdated files. This compacted data file will be the current file 
for daily use. Our data file is only a few hundred Mb after 8 years.

> The graphics files stay (if there are any) so if a re-order comes 
> through all that is needed is pricing, which after a couple years 
> needs to be redone anyway. Your system sounds interesting, and safer 
> in some ways, but we would absolutely need some sort of older-file 
> purging capability, if you have time to explain how you handle that, 
> it's much appreciated.
The purging is of the chipboard plate/film bags. Upon a re-order, the 
bag is emptied of out-of-date film and plates prior to being passed to 
pre-press or pressroom. Periodically, we trash any film/plate bag which 
job has not rerun for some years from the storage racks. The electronic 
files, however, remain.

Please reply to Simon Sheers at:
<ssheers at sheergraphics.com>

Sheer Graphics Inc.
47 Chestnut Avenue,
Westmont, IL 60559-1127
Tel: (630) 654-4422
<http://www.sheergraphics.com>
Printing the message . . . and a whole lot more