[PrintOwners] RE: Mailing -Keeping Records (Thom Gulyas)

[Rick Bird]

Umm... if we are passing out titles can I be Jesus since I have been doing
this for 25 years.. and just as a side note People use that word to describe
me a lot and they normally use a few words before and after that.

JMTC

Rick Bird
Gamble Printing & Mailing Inc.

-----Original Message-----
From: printowners-bounces at printweb.org
[mailto:printowners-bounces at printweb.org] On Behalf Of Kathy Henry
Sent: Thursday, June 07, 2007 9:26 AM
To: printowners at printweb.org
Subject: [PrintOwners] RE: Mailing -Keeping Records (Thom Gulyas)

***** This is a PrintOwners List Message *****

SPMG:

	You said:

"Are you telling us that you actually paid for all your mailings with Amex?
I
know for a fact in my immediate areas (within about 200 mile radius) dealing
with several USPS offices that you cannot use any type of credit card to pay
for mail entered using a 3600 or 3602. However, that is not to be construed
that you cannot purchase first class stamps (regular or presorted) for a
mailing across the front counter of the USPS and use a credit card.  How did
you do this?"

No, we did not pay for the mailings with AmEx. The client paid us with AmEx
to reimburse for postage paid by us. Again, if the client claims fraud, you
have to have those statements to prove that you did, in fact, mail the
pieces. Arie's question can have two interpretations, one for the benefit of
the Postal Service, and one for the benefit of the mailer proving they did
mail the pieces.

The client paying with a credit card can charge back at any time, any
amounts, according to AmEx, which in my case, encompassed three years of
mailings, all paid for by the client with a credit card. 

Your only supporting documentation is the original, stamped, signed
paperwork with the cash register window receipt proving you did this.

I am correct - as you should well know.


Kathleen Henry
Mitchell Printing & Mailing
kathy at mpcny.com
 
125 East First Street
PO Box 815
Oswego, NY 13126
(315) 343-3531
(315) 343-3577 (fax)
(315) 532-0943 (cell)

Message: 2
Date: Thu, 7 Jun 2007 04:54:32 -0400
From: "Thom Gulyas" <thom at acepm.com>
Subject: Attn: Kathleen Henry ... was RE: [PrintOwners] RE: Mailing -
	Keeping	Records (Thom Gulyas)
To: "'Discussion List for Printing Business Owners Only'"
	<printowners at printweb.org>
Message-ID: <003301c7a8e1$77b8b490$672a1db0$@com>
Content-Type: text/plain;	charset="iso-8859-1"

Kathy,

Wow! I feel like I'm on stage at the moment. "While I normally bow to the
self proclaimed God of Mailing, Mr. Thomas Gulyas, I have to interject
here." Self proclaimed? :) Nawww.... 21 years of doing this stuff????
Yeah.....but hey, if you want to kneel before Zod.... feel free! :) :) :)

Actually, something caught my attention that you said here in your post that
deserves some further examination. 

You said:

"AmEx did not back us on anything, and it was the tale of the tape that
proved us right. We would have been on the hook for all of them, all paid
with AmEx, without proper documentation."

Are you telling us that you actually paid for all your mailings with Amex? I
know for a fact in my immediate areas (within about 200 mile radius) dealing
with several USPS offices that you cannot use any type of credit card to pay
for mail entered using a 3600 or 3602. However, that is not to be construed
that you cannot purchase first class stamps (regular or presorted) for a
mailing across the front counter of the USPS and use a credit card. 

How did you do this?

Obviously some clients will try to claim anything. Clients working a fraud
will work whatever they wish. Nothing you can do there.

The question, as it was posed from my buddy Arie, was "how long do I need to
keep this paperwork?" I understood him to be asking as if the USPS would
want to see it at a later time for some reason. This is only for a year. If
you have clients trying to work a scam, then yes, you may want to scan to
disk and store them that way.

If that was the basis of my buddy Arie's question, then Kathleen, you would
in fact be correct.

.....I have to get back on my pedestal now.

Self Proclaimed Mailing God,
Thom Gulyas


Thom Gulyas
ACE Printing & Mailing
10 South Main Street
Berlin, Maryland  21811-1427

410-641-3636 / FAX 410-641-1167
Web Page: www.ACEPM.com



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